Privacy
Policy

1. Information We Collect

We collect information in the following ways:

Information you provide directly:

• Admission enquiry forms: name, contact details, student's grade and age
• Contact forms and callback requests: name, phone, email, message
• Newsletter subscription: email address only
• Career applications: name, contact, qualifications, CV
• Parent portal (E-Campus): login credentials, academic and fee records

Information collected automatically:

• Website usage data (pages visited, time spent) via Google Analytics
• Device type, browser, and approximate geographic location (city level)
• IP address for security and fraud prevention purposes

2. How We Use Information

We use the information we collect to:

• Process admission enquiries and communicate with prospective families
• Manage the academic records, attendance, and fees of enrolled students
• Send school notices, circulars, and academic communications to parents
• Respond to queries submitted through our contact forms
• Send our newsletter to subscribers (you may unsubscribe at any time)
• Process career applications and communicate with candidates
• Improve our website and understand how visitors use it
• Comply with legal and regulatory obligations

3. Information Sharing

We do not sell, rent, or trade your personal information to third parties. We may share information in the following limited circumstances:

• CISCE / IBO: Student examination records are shared with the Council for the Indian School Certificate Examinations and/or the International Baccalaureate Organisation as required for board examinations and certification.
• Service providers: We use third-party services (E-Campus portal, payment gateway) who process data on our behalf under strict data protection agreements.
• Legal requirement: We may disclose information if required by law, court order, or government authority.
• Safety: We may share information when necessary to protect the safety of a student or other person.

4. Data Security

ANA takes the security of your personal information seriously. We implement the following measures:

• SSL/TLS encryption for all data transmitted through our website
• Secure, password-protected access to the E-Campus portal with role-based permissions
• Physical security of school records and servers on campus
• Regular security reviews of our systems and processes
• Staff training on data privacy and confidentiality obligations

While we take all reasonable precautions, no method of transmission over the internet is 100% secure. We encourage you to use strong, unique passwords for your E-Campus account.

5. Student Privacy

We are deeply committed to protecting the privacy of children in our care. Student records — academic, medical, and personal — are treated as strictly confidential and are accessible only to authorised school staff and the student's own parents or guardians.

We do not publish identifiable photographs of students on our website or social media without explicit written consent from parents or guardians. Consent is collected at the time of admission and may be withdrawn at any time.

Student data is retained for the duration of enrolment and for a period of 7 years after graduation, as required by regulatory guidelines, before secure disposal.

6. Cookies & Website Analytics

Our website uses cookies — small text files stored on your device — to improve your browsing experience. We use:

• Essential cookies: Required for the website to function (session management)
• Analytics cookies: Google Analytics, used to understand how visitors use our website. Data is anonymised and aggregated — no individual is identified.

You can control cookies through your browser settings. Disabling cookies may affect some website functionality. Our website does not use advertising or third-party tracking cookies.

7. Your Rights

You have the right to:

• Access the personal information we hold about you or your child
• Correct inaccurate or incomplete information
• Request deletion of your information (subject to legal retention requirements)
• Withdraw consent for newsletter subscriptions or photo usage at any time
• Raise a concern about how your data is handled

To exercise any of these rights, please contact our school office (see Section 8 below). We will respond within 15 working days.

8. Contact Us

For any questions, concerns, or requests relating to this Privacy Policy, please contact:

This Privacy Policy was last updated on June 30, 2025. We reserve the right to update this policy at any time. Material changes will be communicated via the E-Campus portal and a notice on our website.